Specific Responsibilities
;
- Review & ; Record expense vouchers submitted by requestors to ensure that account codes are correct , the projects still exist and the requests are within the budget lines .
- Verify that all expense vouchers are properly approved , supported documents are properly organized and stamped with proper stamps
- Review of cash and bank books after monthly closing to ensure that expense vouchers together with the relevant supporting documents are attached to support payments .
- Prepare the cash and bank reconciliations together with the Finance Assistant to ensure that the cash and bank books reconcile with the cash on hand and the bank statements .
- Review the monthly payroll send by Senior HR , ensure that formulas , calculation of income taxes , social security , medical insurance and other allowances are accurate .
- Prepare salary allocations based on the monthly payroll .
- Monitor , closely , bank balance during the month and update finance manager of cash flow staus of following month .
- Prepare the monthly Geneva current account report and reconiliation , close monitoring of Mars and prepare proper accounting entries to reconcile Mars transactions on daily basis .
- Maintain the JV entries and ensure that supporting documents are attached to all entries and to keep track of the numbering .
- Extract monthly exchange rates in Mars and update the rates in SAGE . Keep the hard copy of the exchange rate in the file .
- Supervise electronic and hard copies filing system of Finance Department on shared drive , get sure of proper scanned files of all ongoing and closed projects documents .
- Prepare invoices claimed against LWF other programs , LWF Geneva and any other debtors .
- Verify bank accounts reconcilliations , monthly accrued expenses and monitor intercompany accounts
- Ensure that all staff cash advances are properly reconciled , approved by line manager and charged to correct budgets lines
- Verify backup (translations , dates , stamps , etc .) for the Payment Vouchers .
- Assist Finance Manager in preparation of monthly and other financial reports due to LWF Geneva and donors and update of reports templates ..
- Assist in sub -grants reviewing for the submitted Monthly report along with having all the adequate backups .
- Ensure that on monthly , the transactions on daily basis all accounting records entered into the Accounting System ( SAGE ) under the direct supervision of the Finance Manager .
- Conduct field visits to LWF activities in and outside Amman on a regular basis , as instructed by the Finance Manager .
- Maintain accurate files for taxation , social security and medical insurances , ensure a monthly reconciliations of the files and all records ties up to the respective accounts .
- Provide cover for the Finance Manager and Finance Assistance during their absences .
- Carry out any other duties as requested by the LWF Jordan Finance Manager within scope of work .
- Work Experience
; ESSENTIAL ; ;
;- At least 2years of work experience in a finance /administration position of which 1 year with an international NGO ; ; ;
- BA in accounting or equivalent subject ;
-2 years of experience in a not -for -profit organization (e .g . international NGO )
- Excellent Arabic .
- High level of written and spoken English . ; ; ;
- Good working knowledge of Microsoft Excel , Word and Outlook ; ;
- Experience of working with different accounting package
- Enjoys a challenge , works hard to achieve objectives , compassionate ; ; ;
- Enthusiastic , self -motivated ; ; ;
- Team -player with good interpersonal skills , cross -cultural understanding and clear communicator (skilled in oral and written communication ) ; ; ;
- Encouraging , supportive
- Previous experience of working in a multi -cultural international team
- Capacity to work under pressure and manage personal stress levels
- Able to prioritize work to meet deadlines . Creative , open -minded , flexible , self -learner . ; ; ;
- Willingness to be stretched professionally & ; personally
- Excellently organized and structured
- Good attention to detail , accurate ;
- Problem -solving ability
- Competent with administrative tasks
- Experience in dealing with banks ; ; ;
- Knowledge of humanitarian context
- Efficient in managing work ; ; ;