Purpose of the position
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The Finance Coordinator assumes overall responsibility for managing all aspects of the financial and accountancy activities of the LWF World Service Jordan and Iraq country program . She / He ensures that accounting systems are maintained to provide the information required for planning and monitoring and reporting for program operations , for safeguarding assets , discharging liabilities and legal responsibilities .
Her / His direct supervisor is the Country Representative for Jordan and Iraq and she /he shall take technical advice from the World Service Global Finance Coordinator in Geneva .
The Finance Coordinator will supervise the country program finance teams in Jordan and Iraq .
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Required Qualifications
University degree in accounting .
Professional accreditation such as ACCA , CMA , CPA or equivalent is highly preferred .
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Knowledge and Experience
- Minimum 5 years of experience in a senior finance position on similar level .
- Significant working experience at management level in humanitarian assistance or development oriented programs within an international environment and preferably with non -governmental organizations .
- Knowledge of the donor reporting requirements , such as ECHO , USAID or other institutional funding agencies .
- Experience in cooperation with institutional donors and governmental agencies .
- Strong leadership , conceptual and analytical skills and demonstrated organizational , management and supervisory skills .
- Experience of international development cooperation and /or humanitarian assistance .
- Team -oriented , flexible and with excellent communication skills .
- Advanced computer skills , especially in Excel .
- Experience and knowledge of LWF or other faith -based international organizations would be an added advantage .
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Language Skills
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English   ;  ;  ;  ;  ;  ;  ;  ;  ;  ;  ;  ; advanced written and oral skills
Arabic   ;  ;  ;  ;  ;  ;  ;  ;  ;  ;  ;  ;  ; would be an asset
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Main duties
- Supervise and coach national finance staff and other staff as requested by the Representative ; ensure that each member of the finance team has a clear job description and receives regular feedback on performance . Pursue active capacity building of the finance staff .
- Supervise the preparation of all mandatory monthly and yearly accounts as well as the monthly finance and management reports for the Representative and the head office in Geneva . Ensure that accounting policies are properly and consistently applied and submit accounts in accordance with the deadlines in the LWF World Service Finance Manual . Supervise the preparation of separate financial reports for funding agencies in accordance with the terms of the contracts .
- Supervise the preparation of cash flow projections in accordance with procedures , and manage the cash flow of the country program in order to ensure that sufficient funds are always available . Where required , submit requests for installments of funds from funding agencies in a timely manner , ensuring a reliable cash flow for the program .
- Be responsible for overall control of expenditure against budget for all projects . Provide to program staff regular and accurate financial reports and analysis to ensure timely and cost -effective project management and decision -making .
- Assist in the preparation and verify the accuracy of budgets for all project proposals , Project Documents for Geneva -channeled ( Basket -funded ) projects with Related Agencies , ACT appeals for emergencies , bilateral applications to institutional donors and any other projects .
- Ensure the compliance with the LWF World Service Operations Manual , including procedures for electronic data storage , backups and security .
- Provide feedback to LWF World Service head office in Geneva on practical problems in ensuring compliance with LWF Finance , Procurement and Operations Manuals and provide suggestions for improvements /revisions .
- Liaise at the appropriate level with banks , tax authorities and other financial institutions .
- Monitor the payment of salaries and allowances for the local staff ; ensure the timely payment of taxes , insurance and benefits . Ensure the maintenance of accurate payroll records .
- Ensure that all staff settles advances in line with established policy and procedures and that all accounts are settled at the time of termination of service .
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- Act as contact with auditors on accounting matters and , in consultation with the Representative , make available to them all records required . Ensure that internal controls are properly in place , including regular visits to project offices . Ensure proper follow up is given to the management letters of the auditors and prepare an action plan to ensure identified gaps are properly addressed .
- Work with administrative staff and the Representative to ensure smooth office operations and cost savings where possible .
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Major Challenge
Assure highest standards of financial management and accountability of the Jordan and Iraq country program in line with LWF World Service and donor policies and international standards .